Category Archives: Productivity

Quick Look: Centrallo, an Evernote alternative for your productivity needs

Centrallo-FOR-iPad

Evernote has had a firm foothold on the productivity app market-especially when you consider their deep integration across multiple mobile platforms, in addition to the web. I myself have tried several times to find new, more appealing alternatives to fit my basic needs without all the clutter. However, in the end, I always seem to come back to what I know best, and where I have the biggest investment. That’s not to say there aren’t new productivity apps, and improvements to existing apps that continue to challenge Evernote for the crown. Even a simple option like the Notes app in iOS, is enough for many users.

Centrallo has been around since August of 2014, providing users with a clean and easy way to prioritize, organize and create lists to make their lives more productive. I liked their app well enough to give it a look when it first came out. It was a cross platform app that was also available in a web version–a must for me. It was good, but not great for my needs, and so I haven’e been back in a while.

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Quick Look: Autodesk Graphic for iPad

  
One of the apps that the iPad Pro has really unlocked for me has been Autodesk Graphic (previously iDraw), an incredibly powerful vector illustrating app on iOS. I picked Graphic up late last year while it was on sale, and I’ve been playing around with the app over the past few weeks.

I’m pretty new to vectors, but I’ve used Pixelmator for a few years now, so the toolset isn’t completely foreign to me. The left toolbar features move tools, brushes, pens, pencils, basic shape tools, and even shape libraries to insert specific pre-made objects onto the canvas. There’s also a great RGB colour picker, complete with hex values. I love Pixelmator on the iPad, but having used Graphic for a few weeks now, I think the Pixelmator team could have afforded to be a little more traditional (read: desktop-like) with its UI, especially on the iPad Pro.

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Quick Look: Outlook 2.0 for iPad

  

I used Outlook full-time in early 2015 and liked the Exchange integration, but the Mail app got so much better in iOS 9 that I just went right back to it. However, with the recent Outlook 2.0 overhaul, I decided to give the app another shot. I’ve been really impressed with how quickly Microsoft iterates on their iOS offerings, and although the app doesn’t quite have feature parity with Mail app, I do believe it’s only a matter of time until it mirrors and supersedes Mail’s feature set.

I’ve mainly used Outlook as a mail app, but I’ve dabbled with it as a calendar as well. I’ve written about it as a Gmail user, but you could also add any other Yahoo!, iCloud, IMAP, or Exchange account to the app. Here are a few rapid-fire thoughts on the past few weeks of use:

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iPad App of the Week: Notability

Notability-iPad-App-of-the-Week

Who doesn’t like great iPad apps? At iPad Insight we definitely do. With that in mind, we offer up a quick review of an excellent iPad app, or a few great iPad apps, here each week.

Our picks for Best iPad App of the Week are published here every week.  Check out all out picks below and you’ll soon have a collection of stellar apps for your favorite tablet.

This week’s pick is Notability by Ginger Labs.  Notability is a Productivity application that makes note-taking and PDF annotation simple and enjoyable.  Recently selected as an Apple Editors’ Choice on the iPad, iPhone, and Mac, Notability also was recently recognized as the best selling paid productivity app of 2015–their 3rd year in a row!  Now, for a limited time, it is on sale at 83% off, for only $0.99!  You will not find a better productivity app for note taking, lecture and meeting recording, PDF annotating, sketching or drawing–especially a single app that includes all these capabilities and more.

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OmniFocus 2, Round 2

  

I reviewed OmniFocus 2 for iPad earlier this year and found it lacking when it came to the batch management of tasks. There are a lot of different ways to view and manage tasks on the iPad version, but the desktop still leads the pack of OmniFocus apps because you can select multiple tasks and defer or re-assign them in batches. I think the developers at OmniGroup set this limit on purpose in an attempt to focus on the strengths of each platform, but I’d argue that there’s more than enough room on a 9.7“ and 12.9” iPad screen to pull off batch task management.

However, despite that criticism still holding true, I’ve been giving OmniFocus 2 another shot over the past few weeks — and I’ve been liking it! A big reason behind this second attempt is the iPad Pro. OmniFocus’ design looks so wonderfully clean, and the included Night Mode makes the app so unobtrusive that it’s easy to just keep it as an always-on companion in Split View on the iPad Pro. I really like working this way on the iPad. I have my main app on the left side and OmniFocus as a minimal Split View app on the right, allowing me to just jump from task to task very easily. This workflow will only get better ad more apps support Split View on iOS 9.

I’ve also tried a new approach to OmniFocus’ lack of batch task management: I’m using the Inbox a lot more and ignoring the Forecast view.

Every time I think of a little task I want done, I’ll throw it into the inbox without any due or defer dates. I’ll clear the inbox out whenever I have time, but I’m not too fussy about it any more. The act of capturing the task in OmniFocus is already enough to give me peace of mind.

Ignoring the Forecast view has been equally helpful in this second round with OmniFocus. I loved the idea of the Forecast view when I first saw it: seeing Past, Due, and upcoming tasks on a mini calendar seemed to mirror my thinking beautifully. However, I just can’t wrap my head around the way that the Forecast view treats deferred tasks (OmniFocus’ version of start dates). If a particular task’s deferred date comes and goes without my having completed it, it completely disappears from the Forecast view. However, based on my quick research, it seems this view is working exactly as OmniGroup intended, and it’s not likely to change any time soon. Knowing that, I’ve decided to stick to the Projects view and limit what I see by deferring everything I’m not actively working on. This keeps my Projects view clean and manageable, while still capturing any tasks for which the deferred date has come and gone. I realize how technical that can sound if you’re not am OmniFocus user yourself, but suffice it to say that his new approach allows me to watch one area (Projects) and reliably keep an eye on all of my upcoming and overdue tasks. That’s what I wanted out of the Forecast view, and I’ve managed to recreate it elsewhere within OmniFocus.

I do still wish that certain actions like assigning Projects and Contexts could be accomplished with fewer taks, but there are few other apps that blend into the background in Split View as OmniFocus 2 does, and that feature alone has been a great reason to revisit this app on the iPad Pro.

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Quick Look: Evernote 7.9 for iPad with iOS 9 Multitasking and Drawing Tools

Evernote 7.9 for iPad2

Evernote’s latest update to hit the App Store brings two great features to the iPad: drawing and multitasking. iPad Pro and Apple Pencil support were also added, but I couldn’t quite test that yet, for lack of all the necessary hardware. I’ll just have to take their word for it.

Multitasking

Evernote now plays nicely with other split-screen apps on iOS 9, so I can have it loaded alongside Safari or Mail for taking notes. This is a very big deal and is really changing the way I use the app across my iPad. I like keeping Evernote as my active Slide Over app, so that I can swipe left from any screen and quickly access or search my notes. This feels comparable to having a desktop-level widget on iOS, and I can only imagine how cool it would be to have Evernote open full-time on an iPad Pro.

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Quick Look: Paper 3.0 for iPad

Paper 3.0

Where did the time go? Paper grew up so quickly. It started off as a great drawing app, then it got a sweet custom stylus with innovative drawing and erasing features, and all of a sudden it’s a universal app for the iPhone and iPad…and it now supports text in Paper 3.0!

Text in Paper

Truth be told, I haven’t really embraced this latter feature, even a few weeks into this release. Text in Paper is interesting because it’s a text attachment to a particular sheet. Every file within Paper is essentially a sheet of paper, and the new text notes are like variable-length sticky notes that you can add to each sheet. The controls for the text are very interesting though: you can swipe on text to format it as a bullet point, checklist, or header. Basically every other note app I know of requires a specialized shortcut bar for those controls, but a horizontal swipe on a line of text within Paper will format it. Very slick.

Text doesn’t seem to be just an afterthought for Paper, either. In the few weeks following the release of Paper 3.0, FiftyThree added Spotlight support to the app. This means you can now search Paper straight from your homescreen for any text within the app.

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Third-Party Keyboards on iOS 9

iOS 9 keyboards

It’s been a while since I’ve written about third-party keyboards for the iPad, and that’s because the experience on iOS 8 really sucked, despite there being some really great ideas out there. I love how Fleksy lets me almost touch-type on the iPad’s screen, or how SwiftKey and Swype let me drastically reduce the number of keystrokes needed for long-form writing. Even Nintype’s really aggressive reimagining of a keyboard was interesting.

Keyboards would crash while switching between multiple iMessage chats, and it made Spotlight searches a lot tougher when no keyboard came up at all.

Apple hasn’t actually talked about third-party keyboards since they were announced at WWDC in 2014, and I think it’s because they’re just not a priority. That’s a crying shame because even though the QuickType keyboard is good, there are a number of other solutions that are better and faster for long-form typing. SwiftKey generates eerily accurate next-word predictions for me because I gave it access to some of my social networking data. I have years and years of my own software keyboard data available to Apple’s QuickType keyboard, but it still creates bizarre, laughable sentences out of its next-word predictions.

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More Thoughts On OneNote for iPad

onenote and evernote

I take a lot of notes. Some of them are little scribbles with just a title, whereas others are more involved documents with attachments, links, and ordered lists. I like to keep these notes digital because of how easily I can sort them and find them, even years later. This isn’t just a hypothetical advantage either. When called upon to train a new teammate at work I brought up notes from 2013 that fully explained our invoicing process, step by step.

I take the vast majority of my notes within Evernote, but I took a little time in August to try out OneNote. That experiment concluded pretty quickly, but not before I, well, took a few notes on the process.

I tried OneNote out for a spin because of its perceived flexibility: freeform text layout, images, and drawing. It also ticked many of the same boxes as Evernote:

  • multi platform support
  • attachment support
  • rich text formatting
  • seamless syncing

It seemed really promising at the outset.

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Review: iA Writer 3 for iPad

iA Writer 3

iA Writer Pro is gone and iA Writer 3.0 has taken its place. Here, I’ll explain why I’m really, really happy about that.

I loved the original iA Writer from 2010 for its Focus Mode: one tap of a button blurred all other paragraphs, leaving just the current sentence centered on the screen. The app was very simple, but I felt it did real credit to the idea of a distraction-free writing environment. No extra menus, no fiddling with fonts or spacing — just sit down and write.

Writer Pro came out as a paid upgrade in 2013 and brought a wealth of new features with it. Hardware keyboard shortcuts were a welcome upgrade and Syntax Control — which could actively isolate nouns, verbs and adverbs, conjunctions, and adjectives — was intriguing because it provided a very different way of examining your own writing. At its coolest, Syntax Control felt like “bullet time” for writing, providing a sense of self-awareness that was hard to gain in more crowded writing applications. However, on the whole, I really just stuck to Focus Mode.

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Notes for iOS receives an updated, expanded role in iOS 9

iOS9-Notes-appApple has an iOS app called Notes–ever hear of it?  No?  I’m not surprised.  For those of you not familiar with this app, it’s one of Apple’s stock apps that comes pre-installed on your iPad.  For many, though it ends up getting relegated to a folder or buried in one of your lesser used home pages–forgotten and unloved.  I’ve tried to use it a few times in the past, but could never manage to stay with it for an extended period of time because it just did’t provide features that many other productivity apps offered for free.  That was until now.

Now, the Notes app will finally have all of its contents saved to iCloud so all of your information can be saved and accessible across all your iOS devices as well as on your Mac.  The new and improved Notes app for your iPad now supports many different ways of saving your quick ideas, in addition to providing you new ways of saving them all in one place. In addition to simple text entries, now you can…

 

Notes-iOS9-iPad

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